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PLANNING FOR THE FUTURE - updated October 23, 2017

EXCITING NEWS! - The Michigan International Camporee will continue into the future!

The Michigan Crossroads Council has made the commitment to continue the Michigan International Camporee and to be more actively involved in promoting and supporting this event. 

DECISIONS THAT HAVE BEEN MADE

DATES

The Michigan International Camporee will continue to be held once every four years in years divisible by 4.

The dates for the next Michigan International Camporee will be:

Home Stay Week - July 11/12 to July 19, 2020

The 7th Michigan International Camporee - July 19 to July 26, 2020 

MIC 2020 CHAIR

The chair of MIC 2020 will be Ray Davis, the current Michigan Crossroads Council President. 

LOCATION FOR FUTURE MICHIGAN INTERNATIONAL CAMPOREES - Northwoods Scout Reservation, the site of the first 6 MICs has been closed.  A camp needed to be located that has the Facilities and Equipment necessary to run an MIC and is available during the time period required. 

Rota-Kiwan Scout Reservation, 6278 Texas Drive, Kalamazoo, MI 49009, has been selected as the site of the 2020 Michigan International Camporee.  There is detailed information about the reasons the Site Selection Committee felt Rota-Kiwan was the best choice in MIC 2020 Site Visit Checklist with Rota-Kiwan Comments.  Follow this link to the Rota-Kiwan Camp Map.  Follow this link to the Rota-Kiwan Weekend Rental Rates that lists the cabins and campsites.

 

DECISION THAT IS IN THE PROCESS OF BEING MADE - MIC 2020 ORGANIZATIONAL STRUCTURE

A few key volunteers each filled a number of important behind-the-scenes positions necessary to plan and organize MIC 2016.  We need to make sure each of these positions is filled with a different qualified volunteer for future MICs.  The first step in this process is to develop an ideal MIC staff organizational chart with two deep leadership in all key positions.  A team of MIC 2016 volunteers developed the proposed organizational structure for different staff areas you can reach by following the links below.  Input is needed from everyone else.  Are there responsibilities that have been omitted?  Are responsibilities placed in the wrong area?

pdfPROPOSED ORGANIZATIONAL STRUCTURE - MIC ADMINISTRATION

pdfPROPOSED ORGANIZATIONAL STRUCTURE - MIC TROOP OPERATIONS AND COMMISSIONERS -88.37 KB

pdfPROPOSED ORGANIZATIONAL STRUCTURE - MIC DAILY PROGRAM -207.03 KB

pdfPROPOSED ORGANIZATIONAL STRUCTURE - MIC EVENING AND WEEKEND PROGRAM -157.11 KB

xlsPROPOSED ORGANIZATIONAL STRUCTURE - MIC SUPPORT SERVICES -68.00 KB

pdfPROPOSED ORGANIZATIONAL STRUCTURE - MIC MEDIA

pdfPROPOSED ORGANIZATIONAL STRUCTURE - MIC MARKETING AND PROMOTION


DRAFT 2020 MICHIGAN INTERNATIONAL CAMPOREE BANNER AND LOGO

The following have been offered to the Planning Team by Integrated Strategies for our consideration.  A color version of the black and white logo is being designed and will be uploaded here when it is completed.

 2020 MIC Rota Kiwan Banner

 2020 MIC Rota Kiwan BW Logo


ADDRESSING THE NEW NATIONAL BSA POLICY ON HOSTING SCOUTS IN PRIVATE HOMES

Follow this link to the new National BSA policy on "Hosting Scouts in Private Homes."  The first two paragraphs are:

Opportunities for Scout families to host Scouting youth from other countries or areas of the United States can offer a rich experience for everyone. However, when hosting has any connection to the Scouting program, it presents special challenges. BSA provides insurance coverage for only official Scouting activities and hosting Scouting in private homes is not an official Scouting activity. (Being in residence at a BSA camp or property may be a part of an official Scouting activity unless the event is private or non-Scouting in nature). As such, guidelines should be provided to all involved before any arrangements are made.
Additionally, if Scouting volunteers or staff are involved in making arrangements, they should know in advance that they are not engaged an official Scouting activity in doing so. Furthermore, any promotion of the hosting opportunity as part of official Scouting event is prohibited. In most cases an appropriate disclaimer to the effect that hosting is not part of the Scouting activity should be included in materials used to promote or arrange the hosting.

In response to questions about the impact of this policy on the Michigan International Camporee, the Director of International Department BSA wrote:

Regarding the requirement for local units to host Internationals, you can still make the hosting be a requirement but you need to advise them of the risk they are taking on if they decide to participate, as this is a non-Scouting activity.

Regarding the "work-around" on liability insurance, this is not covered through BSA insurance as this is a non-Scouting activity. 

Regarding the  Accident and Sickness Insurance through HSR, "The Accident and Sickness coverage for participants would not extend to youth being hosted in private homes."  This would be due to their participating in a non-Scouting activity - hosted in private home.

MIC will need to make adulstments in response to this policy, but the basic structure can be retained.

TEAMS ARE BEING FORMED NOW TO COMPLETE THE FOLLOWING TASKS BY AUGUST, 2017 

Members are needed for these teams.  Some of the teams still need to have one or both of the co-chair positions filled.  If you would like to volunteer to serve on one of these teams, CLICK HERE and then on "Contact Form" to send an email message to Bruce McCrea, chair of the first 6 MICs and advisor to MIC 2020.  If you are interested in serving as co-chair of the team, please indicate that in your message  Team co-chairs will be invited to a meeting on Saturday morning, May 9, to report on their progress. 

TASK 1 - DEVELOP A PLAN TO PROMOTE THE 2020 MICHIGAN INTERNATIONAL CAMPOREE TO MCC TROOPS AND CREWS SO THAT THEY WILL WANT TO BECOME HOST UNITS

The first 5 MICs were programmed for 12 campsite troops, each with with 16 host unit Scouts/Venturers, for a total of 192 host unit youth.  The final numbers usually ended up reasonably close to that goal.  Because MIC 2016 was being promoted all across the Michigan Crossroads Council, the decision was made to increase the goal for MIC 2016 to 14 campsite troops, each with 16 host unit Scouts/Venturers, for a total of 224 host unit youth.  We fell far short of that goal.  We ended up with only 100 host unit youth.  If we would not have raised the upper age limit, the number would have been 90.  For MIC 2020 to be a success, we must move back to 12 campsite troops, each with with 16 host unit Scouts/Venturers for a total of 192 host unit youth.   The task of this team is to develop a promotional plan for MIC 2020 that will achieve that result.  One useful resource is THE CHALLENGE OF RECRUITING MIC HOST UNITS that details the promotional methods that were used for MIC 2016 and their results.  Follow this link to that document.  We are delighted by the offer of the MCC Outdoor Adventurers Team to show an MIC 2020 promotional video each week at MCC Boy Scout resident camps.  This team will work with the MIC Media Team to develop that video.

TASK 2 - COMPLETE AN OUTLINE AND FIRST DRAFT OF A MICHIGAN INTERNATIONAL CAMPOREE HOST UNIT HANDBOOK

Volunteer leaders and potential host families of MCC troops and crews that consider becoming MIC host units sometimes feel overwhelmed by all the tasks involved and responsibilities they would be taking on.  There has never been a MICHIGAN INTERNATIONAL CAMPOREE HOST UNIT HANDBOOK.  We feel it is essential that such a handbook be completed and available on the MIC web site before recruiting of new MIC 2020 hosts units begins.  This team will complete the first step in that process.

TASK 3 - DEVELOP AN IDEAL STAFF ORGANIZATIONAL CHART FOR THE 2020 MICHIGAN INTERNATIONAL CAMPOREE WITH ORGANIZATIONAL STRUCTURE AND POSITION DESCRIPTIONS

A few key volunteers each filled a number of important behind-the-scenes positions necessary to plan and organize MIC 2016.  We need to make sure each of these positions is filled with a different qualified volunteer for future MICs.  The first step in this process is to develop an ideal MIC staff organizational chart with two deep leadership in all key positions. 

TASK 4 - DEVELOP AN MIC 2020 TIMELINE

This team will develope a Timeline for planning, organizing, and running MIC 2020 showing dates by which key decisions need to be made and key actions need to be taken.  The first draft of this timeline will be presented at the May, 2017, MIC 2020 Planning Meeting.

TASK 5 - DEVELOP A PLAN FOR THE FUTURE OF THE MICHIGAN INTERNATIONAL CAMPOREE WEB SITE

This micamporee.org web site is currently housed at Siteground and uses Joomla open source software.  This team will examine the possibility of moving the web site to the Michigan Crossroads Council's server and, if they decide it is desirable, develop a plan to complete this move before contingent and staff applications are opened for MIC 2020.  There is detailed information about the available options in THE FUTURE OF THE MICAMPOREE.ORG WEBSITE.  Follow this link to the January 18, 2017, second draft of that document.

ADDITIONAL REQUEST

We are still looking for MIC 2016 participants to identify and list additions and changes that would have improved the MIC 2016 Participant Handbook.   MIC 2020 will have a new location and different activities, so there will be significant changes in the MIC Participant Handbook.  However, the MIC 2016 Participant Handbook will be the starting point.  For that reason, it is important that we list now additions and changes that would have improved the MIC 2016 Participant Handbook while they are fresh in our memory.  Please follow this link to download the MIC 2016 Participant Handbook.  MIC2016_ParticipantHandbook_Final.pdf   The list of proposed additions and changes received so far:includes making sure that:

  • the time of every event is clearly stated and is the same everywhere it appears
  • for the international meals in the campsites,  a time is stated for guests to arrive at campsites and the meal to be served
  • activities where participants should wear full field uniform are specified
  • an Emergency Procedures section is added
  • a section on Procedures when Camp Vehicles Approach is added

To add to that list, CLICK HERE and then on "Contact Form" to send an email message to Bruce McCrea, chair of the first 6 MICs and advisor to MIC 2020.

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