FORMS FOR REGISTERED UNITS - INTERNATIONAL CONTINGENTS

First Priority - Your Contingent Roster

  1. As soon as the members of your contingent have been selected, enter the requested information for each member of your contingent and any International Service Team applicants who plan to travel with your contingent on the International Contingent Roster Form.  Then save it and email it as an attachment to international@micamporee.org.  This information will be used to help match your contingent to a host troop or crew.  In addition, the names of contingent members will be listed in letters supporting visa applications for contingents from countries where U.S. visas are required.  The deadline for submission of this form is January 20, 2008, six months before the weekend MIC 2008 international contingents will arrive in Michigan.

Second Priorities

  1.  
    1. An Information Sheet for each member of your contingent
      International Leader Information Sheet for adult leaders and international service team members
      International Scout Information Sheet for Scouts

      Each Scout and leader who plans to travel with your contingent should complete one of these information sheets.  Your host troop will use these information sheets to match the members of your contingent with host families.  If, after attaching photos to the information sheets, you are able to scan them and email them as attachments to international@micamporee.org, that would be great.  If not, please send them by airmail to MICHIGAN INTERNATIONAL CAMPOREE 2008, PO BOX 224, ST JOHNS MI 48879, USA.
       
    2. Travel Itinerary - Once you have completed your travel plans and have confirmed reservations, complete the Travel Itinerary Form, save it, and email it as an attachment to international@micamporee.org.
       
  2. Additional Forms to email to us by May 1, 2008
     
    1. International Contingent Performance – On Tuesday, July 22, at the Lake Lansing Park South Bandshell and again on Tuesday evening, July 29, on the outdoor stage at the Northwoods Campfire Bowl, MIC 2008 will hold International Nights.  Each international contingent is invited to perform a song, skit, dance or other entertainment those evenings.  Your selection should demonstrate the culture or Scout association that you represent.  Whether it is a song that is always sung at camp in your country or a dance from a specific region, we would like to include it in the program.  Please let us know your plans by completing the International Performance Form, saving it, and emailing it as an attachment to international@micamporee.org by May 1, 2008.
       
    2. International Festival Day - On Saturday afternoon, August 2, MIC 2008 will hold an International Festival.  The festival will take place at the activity field (about the size of a football/soccer field).  Every troop at the camporee and many camporee visitors will attend.  Each international contingent and some patrols from the US will have a display area to use and may choose to demonstrate an activity, share sample foods, and distribute information or souvenirs from their country or region.  (All items will be offered for free.  There will be no opportunity to sell things.)  There will also be an opportunity to repeat your International Contingent Performance.  Please use the International Festival Day Form to let us know what your contingent plans to do and what supplies you will need, save it, and email it as an attachment to international@micamporee.org by May 1, 2008.

      (The international contingents in your MIC campsite will also plan and cook an international meal for your campsite troop and guests on Thursday evening, July 31.  Plans for that meal will be coordinated by your host troop(s).)
       
  3. Forms you will need to bring with you (These forms are .pdf files.  If there is a space for “Council” please replace that with “Country.”)
     
    1. Health History and Physical Examination Forms - BSA requires Health History and Physical Examination forms for all youth and adults who participate in a week-long camp.  There are two forms, the Adult Health and Medical Record Form and the Youth Health and Medical Record Form.  Youth and adults who will be under 40 at the time of the camporee must have had a physical examination, with a doctor’s signature, within 3 years of the event.  Adults who will be 40 or older at the time of the camporee must have had a physical examination, with a doctor’s signature, within 1 year of the event.  We realize that in some countries this represents a significant expense and hope that this advance notice will allow you to work out group prices.  Please make photocopies of these forms and bring two sets with you.  One set you will keep with you during home stay week.  The other set we will collect from you when you arrive in Michigan.  It will be given to our MIC Health and Safety staff so they can prescreen the participants before opening day at MIC.
       
    2. Camper Medications Information - Any MIC youth participant who will be bringing medicine to MIC and expects to take the medicine during MIC week needs to have a parent complete the Camper Medication Form.  You need to bring those forms with you.
       
    3. Media Release - We need parental permission for Scouts who participate in MIC 2008 to appear in photos, videos, etc., of the event.  Adult campsite troop leaders and staff members should fill out their own form, the Adult Media Release Form.  For Scouts and Venturers, there are two options.  If you would like each parent to fill out a separate form, there is an Individual Scout/Venturer Media Release Form.  If you would prefer to use one form for all the Scouts in your contingent, and have all their parents sign that one form, there is the Group Scout/Venturer Media Release Form.  Please choose one or the other, collect signatures, and bring the adult and Scout/Venturer media release forms with you.
       
    4. Swimming Ability Check - BSA rules require that all youth and adults who plan to take part in MIC 2008 aquatic activities have their swimming ability checked within 6 months of the event and be placed in one of three ability groups, nonswimmers, beginners, and swimmers.

      Nonswimmers have not passed a swimming test.

      Beginners must pass this test: Jump feet first into water over the head in depth.  Level off and swim 25 feet (8 meters) on the surface.  Stop, turn sharply, resume swimming as before, and return to the starting place.

      Swimmers must pass this test: Jump feet first into water over the head in depth. Level off and swim 75 yards (69 meters) in a strong manner using one or more of the following strokes: sidestroke, breaststroke, trudgen, or crawl; then swim 25 yards (23 meters) using an easy resting backstroke.  The 100 yards (92 meters) must be completed in one swim without stops and must include at least one sharp turn.  After completing the swim, rest by floating.

      If you can find a swimming instructor or lifeguard who will administer this test and complete the Swimming Pre-test Form for the members of your contingent before you leave for Michigan, so you can bring the form with you, that would be very helpful.  If not, we will try to arrange swim tests for members of your contingent during home stay week.

      If you have any questions, please contact international@micamporee.org.